UFCW Local 400

Administrative Assistant

Based in Landover, MD

 

Location: Landover, Maryland
Classification: Full-Time, FLSA Exempt
Compensation: Full benefits package including health, dental, pension, 401(k), and legal services

About the Role: Local 400 is seeking a highly organized, proactive Administrative Assistant to support our directors, representatives, organizers, and members. This role is central to ensuring smooth daily operations and requires a professional who thrives in a dynamic, mission-driven environment. You’ll interact with staff, union members, potential members, and labor and political allies—helping advance the work of the labor movement.

Key Responsibilities:

• Provide comprehensive administrative support to ensure efficient office operations
• Maintain organized physical and digital filing systems
• Answer and route phone calls; greet and assist members and visitors
• Manage email and digital correspondence
• Support directors with calendar management and travel arrangements
• Draft, edit, and format letters, reports, and other documents
• Enter and update data in databases and spreadsheets
• Prepare meeting agendas and record accurate meeting minutes
• Coordinate meeting logistics, including room setup and catering
• Create and edit documents using word processing and presentation software
• Operate and troubleshoot standard office equipment (printers, copiers, fax machines)
• Collaborate with other administrative staff and provide cross-team support
• Handle sensitive information with discretion and maintain confidentiality
• Prioritize tasks effectively and meet deadlines in a fast-paced environment
• Represent the organization with professionalism and a positive attitude
• Demonstrate initiative, strong follow-through, and forward-thinking problem-solving

Qualifications

• Experience in an administrative or office support role
• Proficiency in Microsoft Word, Excel, and Adobe
• Strong communication and organizational skills
• Ability to sit at a computer workstation for extended periods
• Ability to lift to 20 pounds
• Flexibility to work long or irregular hours, including some evenings and weekends
• Willingness to travel occasionally
• Commitment to the values and demands of the labor movement

Working Conditions: This position operates in a standard office environment with core hours of 8:30 AM – 4:30 PM. The role may require additional hours based on organizational needs.

How to Apply: Please submit the following materials to resume@local400.org: cover letter, résumé, list of accomplishments, and references.

Local 400 is an Equal Opportunity Employer and strongly values diversity of perspective and experience.