CHCA District 1199, NUHHCE
(Connecticut Health Care Associates)

Part-Time Office Assistant

Based in Wallingford, CT

 

Location: Wallingford, CT 06492
Schedule: 20 – 30 hours/week. Temporary with potential to become permanent
Compensation: $22 – $25/hour, commensurate with experience

About the Role: The Office Assistant keeps daily operations running smoothly by handling core clerical and administrative tasks, maintaining accurate records, and supporting staff scheduling and communications. 

This position reports directly to the President and is governed by the Employee Manual for full- and part-time office staff.

Key Responsibilities: 

• Maintain inventory of office supplies; place and track orders as needed
• Organize and maintain paper and electronic files; ensure consistent naming and retention practices
• Answer and route phone calls; take clear, timely messages; greet visitors
• Take notes during meetings; draft and distribute summaries and follow-ups
• Manage calendars: schedule meetings, coordinate attendees, and send invitations
• Sort and send mail; manage incoming/outgoing correspondence
• Enter, update, and perform monthly maintenance on membership data; generate routine reports
• Support general office operations and special projects as assigned

Reporting & Working Relationships:

• Reports to: President, CHCA District 1199
• Works with: CHCA organizers and staff; local and state officers; members; facility and municipal personnel; and other external stakeholders

Required Qualifications:

• Prior administrative/office experience
• Proficiency with Microsoft 365 (Word, Excel, Outlook), including Outlook calendar management
• Strong written, verbal, and digital communication skills
• Solid planning, organization, and time-management skills; ability to prioritize and meet deadlines
• Sound judgment and problem-solving abilities; reliability and attention to detail
• Data accuracy and confidentiality in handling member and organizational information

Preferred Qualifications:

• Associate’s or Bachelor’s degree
• Bilingual/multilingual ability

EEO Statement: Women, people of color, and LGBTQIA+ candidates are strongly encouraged to apply. CHCA District 1199 is an Equal Opportunity Employer.

How to Apply:
Email your résumé and cover letter to opportunities.at.chca.district1199@gmail.com with the subject line “Office Assistant – [Your Name]” no later than November 30, 2025. Applications will be reviewed on a rolling basis until the deadline.