NRLCA
National Rural Letter Carriers’ Association

Administrative Assistant to the President

Based in Alexandria, VA

 

Job Title: Administrative Assistant to the President
Reports to: President

Job Purpose:
The Administrative Assistant will provide high-level administrative support to the President.

Job Duties:

• Completes a broad variety of high-level administrative tasks for the President including but not limited to completing expense reports; composing and preparing correspondence that is sometime confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Must be able to work independently with little or no supervision.
• Prepares all letters, memos, and reports for the President. Reviews outgoing correspondence for the President's signature, proper format, content, and enclosures. If warranted, recommends changes.
• Reviews all incoming mail for the President and determines what can be handled personally. Initiates replies to routine correspondence.
• Liaison with offices at Postal Headquarters, other Postal Unions, Capitol Hill, Office of Personnel Management, U.S. Dept. of Labor, Atlanta Postal Credit Union, and other business associates.
• Attends the annual National Convention.
• Assists in preparation and planning for the annual National Convention including VIP/speaker invitations, and the management of the day-to-day schedule of the President.
• Manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of executive meetings.
• Schedules and attends meetings on behalf of the President, taking notes and recording minutes.
• Receives incoming communication or memos, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Performs additional duties as assigned by the President.
• Manages the Admin website email account and responds to phone calls with membership regarding technical website issues. Liaison with the NRLCA Membership Department in resolving issues relating to a carrier’s membership status.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands.
• Very strong interpersonal skills and the ability to build relationships with board members, staff, and membership.
• Ability to function well in a high-paced and at times stressful environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite, Adobe Acrobat, and Social Media web platforms, or similar software with the ability to learn new or updated software.
• Ability to maintain the NRLCA website in the capacity of Webmaster. Utilizes a content management system (CMS) in order to update and modify the website on a daily basis.

Education and Experience:

• High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
• Strong work tenure with at least 5 years of supporting executives.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
• 2 weeks travel once per year

Compensation & Benefits:
Starting salary is $70,551 with annual and bi-annual increases accordingly to salary scale. This position is a full-time (40-hour work week) non-exempt position; 100% in the office, Monday – Friday. Benefits include health insurance, 401-K(matching), vacation and sick days, Flexible spending account, employer paid dental, vision, and life insurance.

HOW TO APPLY
Email your cover letter and résumé to: nrlca-hr@nrlca.org, or Fax to (800) 326-9407.